High Desert HDT/CT- Entries postmarked by 9/28/19

Please Scroll Down To Access All the Information and Forms, and to Pay Online, if desired.

The bottom section of this page has the Entry Form, Driving Directions to the event site, Course Maps when available, and a Link to an online site where you can upload and fill in your entry form right on your computer, so you can then email your entry. Online fee payment is also possible. Please realize that you DO NOT have to use these tools. You can download the Entry and fill it in by hand and snail mail the Entry and payment to the Event Secretary.  Feedback appreciated on these new tools. 


EVENT INFORMATION

This is a "formal" Combined Driving Event. While not ADS recognized, most ADS rules will be followed. That means "Presentation" will be judged as part of the dressage tests. See the ADS Rule Book for all the rules. Check out the Combined Driving Section. Note: Unlike our ADT events, time inside the hazards will not be used for anyone at Training Level, but time for the entire marathon course will count for all. Turnout at this event is NOT casual, as it is at an ADT.


Event Dates: 

HDT - Oct. 12-13, 2019.   Dressage and Cones on Saturday / 5 K and 5 Obstacle Marathon (Section B only ) on Sunday.  **ADT year end points available.


CT - Oct. 12, 2019.  Dressage and Cones on Saturday, no Marathon section, one day only. This is a separate event from the HDT, and not eligible for **year-end points.. This option is offered to encourage entries where the driver/equine combination may not wish to participate in the five (5K/5 obstacle) marathon.


Venue Location: Butterfield’s Long Meadow Ranch, 12465 N. Tonto Rd,  Prescott, AZ 86305

+ Google Map    Download Driving Directions Below in the Event Downloads Section


Head Judge: Hardy Zantke.  Side Judge: Lois Whittington.  

TD and Cones Judge: Wayne Kramer


Cones Course Designers: Trish Demers and Wayne Kramer


Dressage Tests for CT and HDT  40 X 80 Arena for All

Training Level - ADS Training Test #3 with Presentation on the Move 

Preliminary Level - ADS Preliminary Test #4 with Presentation on the Move

Intermediate Level - ADS Intermediate Test #4


**ADT Year End Points: Due to the fact that the ADT at this site is being replaced by this HDT/CT, and because of fewer ADT events this year than is usual, points will be awarded for final class placings at this event in the HDT portion only, and both participation and placing points will also be doubled. Classes available should mirror the classes offered for an ADT, and one should choose the same class as previously chosen for the ADTs for points to accumulate in that same class. Exception: As Advanced level is not being offered, anyone previously entered in an ADT this year at the advanced level will need to compete at Intermediate, and points earned at this event will be added to those already earned-you  will not be considered as a new class entry combination.


Additional Information from Barb Butterfield:

The marathon / obstacle course, scheduled for the morning of Oct. 13, will be wide and sweeping to take advantage of some of the natural features and trees and to encourage your equine for a big “go.” Times and route for the marathon will be adjusted for VSE entries.


Peter Atonna will be mapping cones and obstacles for later posting on our website. Wayne, as technical delegate, will be available for questions from drivers until one hour after completion by the last entry in the cones competition on the 12th and on the 13th, for one hour after the last turnout has completed the obstacles course. 


We have expanded "AZ Oasis" obstacle  so there are two ponds, well really

a pond and puddle, and more possibilities for interesting routes. A land route is, of course, provided for Training level competitors.


Hazards practice will closed by day’s end on October 4th. "Native Land" is included in the obstacles course and, will be available for you to lead (without cart or carriage) your equine through. This arrangement is made to be sure anyone concerned that their equine might want to meet the metal animals first,  has a chance to do so. This exception will end at dusk the day before the HDT. A warm up field will be available beside the dressage arena.


The organizing team this year includes Butterfield – event host; Karen Austermiller co-host and volunteer coordinator; and Trish Demers, design and course manager; Linda Smith - event secretary; Linda Russell and Syd Sale–scorers; and Marge Rhodes – property and equipment manager.


Williamson Valley Fire Department will provide “on-call” emergency services. We will have a veterinarian on call as well. Most important is that you have a fun and safe time. The last few years have seen no accidents, personal or equine injuries for which we are very thankful. None-the-less, it’s good to have the EMT coverage. We thank the firefighters for their continuing support of this event.


We have planned for open use of the facility; turnouts will be welcome on site beginning on Wednesday, Oct. 9th for dry camping and trail/dressage/ or National Forest driving. On Saturday from 4pm to 7pm, Oct. 12th, a party will be held on the tennis court with music by the Ping Brothers. 


A BBQ main course will be provided. Bring something to share and BYO. Neighbors

will be invited to the BBQ and to meet you and your equines if you are agreeable. Some of the neighbors may ask you questions and you might find them wandering around the course. We want to especially thank two neighbors – the Nels (Allen and Nadine) and the Harbicts ( John and Abby) for making their lands available so we can hold the marathon and therefore the HDT. Please take advantage of the opportunity to introduce yourself and let them know how much we appreciate their participation.


Food on site, both days, will provided by Cici’s concession. Judges, required officials, and noncompetitor volunteers be will be provided $5 lunch tickets in thanks for their volunteer assignments.


October weather in Prescott at Long Meadow Ranch can be warm during the day with crisp mornings and evenings. Rains generally end by mid-September, so this event should present few natural challenges.


Please check back at a later date for more event information, entry form, sponsorship opportunities, and etc.


Interested in Volunteering to help with this event? CONTACT US and your email will be forwarded to the Organizers.


Donna Lutter at the 2019 HDT
Donna Lutter at the 2019 HDT

Event Downloads will appear here when available

Entry Form now available. See next section for directions on how to fill it in Online. Event Maps and Courses will be posted here when available.

Final OCT HDT 2019 Entry (pdf)

Download

Directions to Butterfield's (pdf)

Download

How to Fill in your Entry, submit by email, and Pay online

Fill in your Entry Online

Entries filled in by computer are much easier to read and make things easier for the Event Secretary. If you do not already have a program that will allow you to fill in your entry form on your computer, you can try this website that we came across.  Here are the steps: (Please realize that this is a Beta program-so results may vary by user, browser,  and how computer savvy one is.  If you run into problems, just do it by hand!)

  • Download the Entry Form above to your computer. Depending on your browser, clicking on the button above may only open a view of the Entry Form and not actually download it, so  Go To File>Export as PDF, or move your cursor to the bottom area of the page and a menu should pop up showing a download tool.
  • Go to this website: https://www.sejda.com/pdf-editor and click on Upload PDF file  and then find your downloaded Entry Form and select it for Upload. You may need to check where your downloads go first. Try going to your browsers Preferences. There you should be able to specify the desktop or a downloads folder or??  This site gives you free access for editing/filling in, but limits the time you can take to do it and the number of tasks you can do in a day. So best to have all your needed information on hand when you do the upload. If you cannot finish it after you start, you can download what you have so far and will have to upload that at a later time to finish.
  • Fill out the form completely. There are tools for circles and check marks, etc. and filling in text, and signing. You have to select the correct tools in order for them to be available. It may take a bit of playing around with the site to get the hang of it. See the image on the right or above-depending on your device.. Click on SHAPES to access a tool to choose your division/level/class. A cursor will appear and use that to select your choice. When you release, a red line should then encircle that choice....not a circle, but oblong shape. Or use the rectangle instead of the ellipse. 
  • "Apply changes" to your finished form and download the form back to your computer.
  • Now you can print off the Form and mail it with your Fees check, or you may attach the filled in Form to an email and send it the the Event Secretary.  
  • If emailing your entry form,  please mention in the email if you are sending a check by mail or plan to pay online. Online payment will incur an additional $5 fee to cover what it costs the club for online processing. That fee should be added to your TOTAL on your entry form. If later you cancel your entry and are entitled to a refund, you will still be responsible for the processing fees involved. If you do not want to pay these online fess, then mail in your check.
  • The email address for submitting your Entry by email is (click on it) Lrsmith@cableone.net  Please put HDT/CT Entry in the Subject Line. Using the link will also send a copy to the Club Secretary who can check for membership, and to the Treasurer so she can look for your online payment, if that is how you paid.  Remember to attach your pdf entry form-it does not automatically attach itself! Attach a copy of your online payment receipt as well, if you want. This will save the Treasurer some work. Remember - if this does not work for you, submit your entry by US MAIL.
  • See below to Pay Online Now.  If you have a PayPal account you may use that, and if not, credit and debit cards also work. Our Online Payment Account is through PayPal, and our website uses SSL, so this should be a safe way to pay. You should receive a receipt via email, and we suggest you save that, and you might want to make a copy and include that with your emailed Entry Form. ADCS does not see any PayPal ID or password or any credit card info you enter on the payment form. CAUTION: Be sure, if you pay online, that you enter the decimal point and 00 for the cents and double check the amount shown is correct before hitting the submit button. It cannot be undone!

 

image2

Pay your event fees online now

Please ignore that this payment button will mention "donation" when brought up. This was our only choice if the fees differ by entry, which they may for the HDT/CT. You need to be able to enter any amount.


Please be sure your payment amount matches the TOTAL on your Entry, and be sure the online processing fee of $5 was added as well on the entry TOTAL.  

Pay with PayPal or a debit/credit card